Effective Date: 8 August 2025
SWANTEC Software and Engineering ApS (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable privacy laws.
Information We Collect
We collect only the information you choose to give us:
- Name
- Email address
- Message content
We do not collect any other personal data or browsing data beyond what is covered in our Cookie Policy.
How We Collect Your Personal Data
We collect personal data directly from you when:
- You fill out our contact form on our website
- You send us an email or other written communication
- You provide your details to us in person (for example, at meetings or events)
We do not collect personal data from third parties or from publicly available sources.
Purpose and Legal Basis for Processing
We process your personal data solely for the purposes of:
- Responding to your inquiry
- Communicating with you about your request
- Providing technical support or service on your request
The legal basis under GDPR is:
- Article 6(1)(b) — processing necessary for the performance of a contract or to take steps at your request before entering into a contract, and/or
- Article 6(1)(f) — legitimate interest in responding to inquiries and providing support or service.
Data Storage and Retention
We keep your information only for as long as necessary to fulfill the purpose for which it was collected, after which it will be securely deleted.
Sharing Your Information
We do not sell, rent, or share your personal data with third parties, except where required by law.
Data Security
We take reasonable technical and organizational measures to protect your personal data from unauthorized access, use, or disclosure.
International Users and Data Transfers
Our website can be accessed worldwide. If you submit your personal data from outside the European Economic Area (EEA), your data will be transferred to and processed in Denmark, where our servers are located.
We will process your data in accordance with this Privacy Policy and take appropriate safeguards to protect it, regardless of where you are located.
If you are located in a country with specific privacy rights (such as the United States, United Kingdom, Canada, or Australia), we will comply with applicable local laws to the extent required.
Cookies and Tracking
Our website uses cookies and similar technologies. We display a cookie banner when you visit, allowing you to review our cookie policy and control which categories of cookies you accept.
Details about our use of cookies are available in our separate Cookie Policy, accessible through the link at the bottom of our website, where you can always change your Cookie Preferences.
Your Rights under GDPR
If you are located in the European Union or European Economic Area, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (“right to be forgotten”)
- Object to the processing of your data
- Request restriction of processing
- Request a copy of your data in a portable format
To exercise your rights, contact us at: info@swantec.com. We may need to verify your identity before acting on your request.
Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will always be available on this page with a new “Effective Date”.